The HR vocation is challenging because HR professionals must perform a wide range of equally demanding and important tasks, such as monitoring legal compliance, administering benefits and hiring new employees. However, below introduces three strategies that savvy HR professionals use to increase efficiency and productivity.
Create a Positive Work Environment
Smart HR professionals know that a high employee turnover rate will result in them spending a few weeks reviewing resumes, screening applicants and training new hires. For demanding positions, such as an IT or managerial position, it may take months. It can cost a few thousand dollars to advertise, screen, hire and train a new employee. Therefore, HR professionals will help upper management create a welcoming and positive work environment that empowers employees to thrive and succeed. This is accomplished through both personal and business goals.
For example, employees must be empowered to cross train and advance into new positions. This will benefit the company while also ensuring the employees are content. HR professionals accomplish this through clearly communicating these expectations in the company’s policies and procedures. This may sound appealing, but traditional managers may be resistant to employee empowerment. To overcome this, HR professionals must promote effective philosophies that foster innovation, collaboration and transparency.
Create Effective Systems
Certain HR tasks can be very time consuming. For instance, enrolling a hundred employees in insurance during open enrollment may take weeks to finish. On the other hand, they may spend a lot of time dealing with accident reports, OSHA inspectors and workers’ compensation claims if the company continually experiences accidents. Consequently, the best HR professionals will create effective systems that help them oversee important functions and processes.
To illustrate, HR professionals will create and maintain a comprehensive safety program, complete with detailed job safety guidelines and punishments for safety violations. This will reduce accidents and increase compliance with state and federal safety guidelines. HR professionals can also take advantage of technology solutions that will require employees themselves to sign up for insurance. They can assist employees during this process through having insurance reps on site to help employees sign up during work hours with computers available for immediate use.
Reducing Menial Administrative Work
Many HR tasks are menial and time consuming. For example, updating employee insurance information into the human resource information system (HRIS) can take hours. On the other hand, monthly payroll will take up a few days. HR professionals use both technology and other employees to accomplish their duties.
For example, HR professionals should not be the ones who provide employees with annual performance reviews. This should be their direct supervisor, who has worked the most with the employee. HR professionals should simply direct and train supervisors to provide performance reviews. They should spend their time advising senior business leaders, providing managerial support and overseeing strategic policies and planning. HR professionals need a competent assistant to help them with menial tasks.
To wrap up, HR professionals will strategically and smartly perform their duties through creating positive work environments and effective systems.